Burnout & over-allocation
Your best people are quietly at 130% while no one notices until they're booking sick days or handing in notice.
Fully customisable · Refined with 100s of teams
Resource planning,
Resource planning,
built around you.
Off-the-shelf tools force you to work their way. We start from a proven baseline and shape it to exactly how you plan — by resource, project, day or 4-4-5 — so you finally get a tool that's easy to use, shows information your way, and actually gets adopted.
Built by mutherboard.com · Shaped to your way of working · Trusted by UK teams
Demand vs. Supply — Developers
Scenario view
Forecasted demand
Pipeline (likelihood)
Total supply
⚠ Bottleneck flagged · Week 43
The capacity questions every delivery team dreads —
"Can we take this on?" · "Who's overloaded?" · "Will it make money?"
answered in one place.
Why teams need this
Spreadsheets break the moment the work gets real
Most teams plan resources in a tangle of spreadsheets that are out of date the day they're built. The result is predictable — and expensive.
Invisible bottlenecks
A developer crunch in week 43 is only obvious in week 42 — far too late to hire, reschedule or renegotiate.
Pipeline guesswork
Every pipeline project is assumed to start "next week." It never does — so your forecast is fiction.
Blind to the money
You say yes to projects with no clear view of delivery cost vs. earned value, then wonder where the margin went.
Under-utilised benches
Some roles sit idle while others drown. Without a live view, you're paying for capacity you never use.
Reactive, not proactive
Every resourcing decision is a last-minute scramble instead of a calm, planned conversation.
Why we built this
Off-the-shelf tools don't work. So we built one that bends to you.
We've spoken to team after team who bought a shiny, pre-built resource planning tool — and quietly abandoned it. It was too rigid, too complex, or simply didn't match how they actually work. So after planning resources alongside hundreds of teams, we built something different: a proven baseline you can shape to fit your business, not the other way around.
The difference
One baseline. Endless ways to use it.
Most tools force you into their way of working. Ours starts from a battle-tested foundation and adapts to the way you plan — so the information shows up exactly how you want to see it. That's the difference between software that gets bought and software that actually gets adopted.
Plan your way
Plan by resource ✓
Plan by project ✓
Plan by day ✓
Plan by week or month ✓
4-4-5 calendar methodology ✓
Your own custom views ✓
Works with the tools you already use
Keep your finance system. Keep your project management tool. We integrate it all, so your resource plan sits on top of the stack you've already invested in — no rip-and-replace.
💼 Your finance tool
📋 Your PM tool
Xero / QuickBooks
Jira / Asana
+ whatever you run
How it works
From raw allocations to confident decisions — in four moves
A proven, adaptable foundation that fits how your team already works. No steep learning curve, no rip-and-replace.
01
Input on a granular level
Assign each person to a role and project, in days or hours — whatever fits your business. Add new roles or people in seconds, just by typing.
Ivana · PM
Tom · Dev
Priya · QA
W29W30W31W32W33
02
See capacity in a heat map
Per-person heat maps show who's over capacity at a glance — with individual capacities, so part-timers and specialists are handled properly.
70%
Priya95%
Ivana128%
Tom ⚠03
Forecast demand vs. supply
Roll everything up by role. Confirmed work shows as solid demand; pipeline shows as lighter bars weighted by a likelihood % — so you stop assuming every deal starts tomorrow. The supply line makes bottlenecks impossible to miss.
04
Test scenarios & the money
Drag-and-drop timelines to flatten the curve, with guided prompts to fix overloads. Add pipeline projects and instantly see earned value vs. delivery cost — so you prioritise the work that's actually worth doing.
Project earned value£412k
Delivery cost£268k
Net financial impact+£144k
What's inside
One solution, the full resource picture
Granular allocations
Plan by role, person, project and week — in days or hours. Fully customisable to how your business actually works.
Capacity heat maps
Spot over- and under-allocation per person instantly, with individual capacity limits baked in.
Demand vs. supply
Aggregated demand by role against your total supply line, so shortages surface weeks ahead.
Pipeline likelihood
Weight unconfirmed work by probability and T-shirt sizing for a forecast you can actually trust.
Scenario planning
Drag-and-drop timelines and guided fixes to flatten demand curves before they become a crisis.
Financial impact
See earned value vs. delivery cost per project, and the net impact of every portfolio decision.
The return
Resource planning that pays for itself
When you can see capacity and cost together, you bill more of the time you pay for, protect margin, and stop losing people to overload. Independent research on professional-services resourcing puts the numbers in context.
499%
3-year ROI in Forrester's Total Economic Impact study of professional-services resourcing
< 6 mo
Typical payback period before the investment turns profitable
+8–12 pts
Improvement in billing realisation — more of your paid hours actually invoiced
10–15 days
Cut from days-sales-outstanding, freeing up working capital
Sources: Forrester Total Economic Impact study (Kantata) and professional-services automation ROI benchmarks via AI Productivity. Your results depend on team size, utilisation and how the solution is rolled out — we'll model your numbers in the demo.
✓ Higher billable utilisation — fewer idle hours, fewer overloaded ones
✓ Protected project margin through cost-vs-value visibility
✓ Lower burnout-driven turnover and recruitment costs
✓ Faster, calmer "can we take this on?" decisions
Who it's for
Built for any team that sells its people's time
If your profit lives in utilisation, this is for you.
🏢
Agencies & studios
Creative, digital and marketing teams juggling overlapping client work and tight deadlines.
📐
Consultancies
Management, IT and professional-services firms billing by the day across many engagements.
💻
Software & dev shops
Product and engineering teams balancing roadmap delivery against a live sales pipeline.
🏗️
Engineering & AEC
Architecture, engineering and construction firms planning specialists across long projects.
⚙️
Implementation teams
Onboarding, integration and rollout teams managing many parallel customer projects.
🔧
In-house delivery & PMOs
Internal project teams that need to prove capacity and prioritise the work that matters.
Ready when you are
See your team's capacity in one clear view
Book a 30-minute demo and we'll walk you through the solution — then model your own demand, supply and financial impact so you can see exactly what it changes for you.